Setting Up Your Institution
How To Add Post Of Responsibility To Staff
Easily add Post of Responsibilty to staff Below is a video tutorial and step by step guide for this process: Select Staff (Under Institution) Identify staff member you would like to add post of responsibility too Select edit (Pencil) Scroll to the ...
HOW TO TRANSFER A STUDENT
HOW TO DO A TRANSFER Please Note: As it relates to Transfer in and Transfer outs, it is required that both schools doing the Transfer communicate to have this process done with ease. ...
Adding Staff to Schools
1. Go to Institutions 2. Select Staff 3. Click on the Import button (blue icon with an arrow pointing right towards a bracket) at the top of the page. 4. Select the Download Template Icon. The template is specific to your Institution 5. Fill out ...
Adding Students to Schools (Mass Upload)
1. Go to Institutions 2. Select Students 3. Click on the Import button (blue icon with an arrow pointing right towards a bracket) at the top of the page. 4. Select the Download Template Icon. The template is specific to your Institution 5. Fill out ...
Importing Users
1. Go to Directory 2. Click on the Import button (blue icon with an arrow pointing right towards a bracket) at the top of the page. 3. Select the Download Template button (downward arrow pointing to a bracket). 4. Fill out the Template using the ...
Promoting Students
Promoting students mean moving students from the previous academic year to the current academic year 1. Go to Institutions 2. Select Students 3. Click the Promotion/Graduation button (blue upward pointing arrow with person icon) at the top of the ...
Verifying Students
Verifying student data involves completing the student list with the respective student information and making sure it is correct. 1. Go to Institutions 2. Select Students 3. Locate the student name by scrolling through the list or searching for a ...
Verifying Teacher List
To complete the staff template list with all of the teachers and their respective information: 1. Go to Institutions 2. Select Staff 3. Locate staff member by scrolling through or searching in the search bar 4. Click the name of the staff member you ...
Adding Teachers to Positions
1. Go to Institutions 2. Select Staff. All positions should have already been created. 2. Select "+" sign to add a new staff member 3. Search for the staff to which you want to add a position by typing in either the OpenEMIS ID, first name, last ...
Adding Positions
Positions represent the staff slots that will be filled by teachers or other employees. Positions can be given a number which may refer to a unique ID for the position assigned to a school by the Department or the Ministry of Education. 1. Go to ...
Creating Subject Classes
Core subjects will be created by default, verify that the students are in the correct classes. 1. Go to Institutions 2. Select Academic 3. Select Subjects N.B. All Mandatory subjects will be displayed (Once Homeroom classes were created). TO VIEW, ...
Creating Homeroom Classes
As a System Administrator, you must create homeroom classes for each grade and add them students to the class. 1. Go to Institutions 2. Select Academic 3. Select Classes 4. Select "+" sign to add a new class N.B. The shifts and programmes should ...
Adding Programmes
The Programmes feature displays the list of educational grade levels a school offers. 1. Go to Institutions 2. Select Academic 3. Select Programmes N.B: First shift should already be added. 4. Select "+" sign to add a Programme (Educational Grade ...
Adding Shifts
The Shifts feature is used to configure the period of time during which students are attending school in a single day. They are not meant as a timetabling feature. 1. Select Institutions 2. Select Academic 3. Select Shifts then select Intervals. ...
Verifying Institution Data
Verifying institution data involves reviewing and completing the information in the EMIS. Steps: 1. Select Institutions 2. Select General 3. Select Overview 4. Click the edit button (blue pencil icon) at the top of the page beside the school name to ...